Editing a Meeting-Issue- Guideline/Procedure
Editing a Meeting Issue is a serious commitment, but it offers a lot of opportunity and potential to the guest editors of the issue. We hope you will relish the chance to produce a dedicated issue on the topic of your meeting, guest-edited by you with your name on the cover.
This bound issue will serve to disseminate the papers given and the topic of the meeting to a wide international readership and provide an archival record of the Meeting. We encourage guest editors to be creative about the kinds of article included and to feature a range of papers in the issue, in discussion with the authors (e.g. some introductions to the topic, new research, articles explaining the importance of the topic to the wider world or papers looking to the future of the topic).
However, for all this to work effectively, it is essential that your responsibilities as a guest editor are clear. Most importantly, you are responsible for ensuring the quality of the issue. Here is the review procedure:
After the Editorial Office collect manuscripts and pass them to the organizers at around the time of the meeting, you will take control of the refereeing process.
- All authors submit their manuscripts online to AIMS by the deadline and the Editorial Office collect manuscripts and begin to pass them to you shortly after the meetin.
- Each article must contain an abstract and keywords. For refereeing purposes, you are free to set the file format in which you wish to receive submissions, but we would suggest a single PDF file so the articles are easy to send out to review.
- You contact potential referees directly and obtain two detailed referee report on each manuscript in 2-3 month.
- You send your recommendation with referee reports to the Editorial Office. The editorial committee /EIC will make the decisions based on the recommendation and reports.
- You will do the following Depending on the Journal’s decision:
- Inform the author the rejection of the manuscript.
- Inform the author the acceptance of the manuscript in its current form and ask the authors to prepare the final version using AIMS template. Please see the web page Tex file Prep. for instruction and files.
- Ask the authors to revise accordingly and review the revision. Continue this process until the revision is acceptable by the reviewers and you. Then ask the authors to prepare the final version using AIMS template. Please see the web page Tex file Prep. for instruction and files.
- Authors submit the files for their final version using AIMS template online to Editorial Office by the agreed deadline for final editing and production.
- It is helpful that you supply potential cover images (and relevant captions) at this stage, although you may well be contacted later on during the production process with more precise criteria.
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